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Document Handling Services
Comprehensive Fax & Medical Records Management for Healthcare Practices
Efficient document handling is critical to delivering timely patient care and maintaining smooth administrative workflows. Cognizance Solutions provides secure, accurate, and organized fax and medical records management services that help healthcare practices reduce delays, improve compliance, and enhance care coordination.
Why Document Handling Matters in Healthcare
Healthcare practices manage a constant flow of clinical and administrative documents. Without proper handling, critical information can be delayed, misplaced, or overlooked—impacting both patient outcomes and operational efficiency.
Cognizance Solutions ensures that all medical documents are processed promptly, routed correctly, and securely stored within your EMR system. Our structured approach improves information accessibility, supports regulatory compliance, and strengthens collaboration among care teams.
Fax Management Services
Cognizance Solutions manages all incoming and outgoing faxes with accuracy and efficiency, ensuring no clinical or administrative document is missed. We integrate faxed records directly into your EMR system, keeping patient information organized and easily accessible.
Our Fax Management Includes:
01.
Uploading all fax-received medical records into the practice EMR
02.
Indexing lab reports and imaging results within patient charts
03.
Routing medication refill requests to the appropriate Medical Assistants
04.
Coordinating documentation needs with Referral and Prior Authorization teams
05.
Distributing office-related documents to administrative staff via daily email summaries
06.
Retrieving plan-of-care documents from insurance providers and routing them for physician signatures
Medical Records Management Services
Cognizance Solutions delivers compliant and organized medical records management to support billing, continuity of care, and legal requirements.
Our Medical Records Services Include:
Releasing medical records in accordance with policy guidelines to:
Insurance companies (for billing and audits)
Law firms
Patients
Hospitals and external physician offices
Requesting and organizing patient records from specialists and hospitals
Attaching external medical records accurately within the EMR
Following up with physician offices and facilities to obtain pending records
Ensuring all documentation is complete, compliant, and readily accessible
Why Choose Cognizance Solutions for Document Handling?
HIPAA-Compliant Document Processing
Seamless EMR Integration
Reduced Administrative Burden
Faster Document Turnaround
Improved Care Coordination
Reliable, Scalable Support for Growing Practices
Ready to Streamline Your Document Handling Process?
Let Cognizance Solutions manage your fax and medical records workflows—so your team can focus on patient care, not paperwork.
